Privacy Policy
Last updated: August 21, 2025
1. Information We Collect
VoiceSort collects and processes the following types of information:
- Voice Recordings: Audio files you record using our service
- Transcribed Text: Text converted from your voice recordings
- Categorized Content: Ideas, tasks, reminders, and recommendations extracted from your voice notes
- Account Information: Email address and display name when you sign up
- Usage Data: Information about how you use our service for analytics and improvement
2. How We Use Your Information
We use your information to:
- Provide and maintain the VoiceSort service
- Process your voice recordings and generate transcriptions
- Categorize your content using AI technology
- Improve our service and develop new features
- Provide customer support
- Send important service notifications
3. Data Privacy and Security
Your data is private. All user data is kept confidential and is not shared with other users or third parties, except as described in this policy.
Company Access: VoiceSort personnel may only access your data if you specifically request technical support or assistance with editing your data. We do not access your data for any other purpose.
Data Security: We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
Data Storage: Your data is stored securely using industry-standard cloud infrastructure with encryption at rest and in transit.
4. Data Retention and Deletion
Data Deletion: You can request deletion of your data at any time by contacting us. Upon request, we will permanently delete all your personal information, including voice recordings, transcriptions, and categorized content.
Account Deletion: When you delete your account, all associated data will be permanently removed from our systems within 30 days.
Automatic Deletion: Inactive accounts may be deleted after 24 months of inactivity, with prior notice.
5. Third-Party Services
VoiceSort uses third-party services to provide our functionality:
- Google Authentication: For secure user login (optional)
- Google Calendar Integration: For calendar-related features when enabled by the user
- AI Processing Services: For transcription and categorization of voice notes
- Cloud Storage: For secure data storage and backup
These services are bound by their own privacy policies and our data processing agreements.
6. Your Rights
You have the right to:
- Access your personal information
- Correct or update your information
- Delete your account and all associated data
- Export your data in a portable format
- Withdraw consent for data processing
- Object to certain data processing activities
7. Cookie Policy
VoiceSort uses essential cookies and local storage to:
- Maintain your login session
- Remember your preferences
- Provide core functionality
We do not use tracking cookies or third-party advertising cookies.
8. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the service after such changes constitutes acceptance of the updated policy.
9. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at:
Email: support@voicesort.com
We will respond to your inquiry within 30 days.
10. Legal Basis for Processing
We process your personal information based on:
- Consent: You have given clear consent for us to process your voice recordings and personal data
- Contract: Processing is necessary for the performance of our service
- Legitimate Interest: For service improvement and security purposes
11. International Data Transfers
Your data may be processed in countries other than your own. We ensure that any international transfers comply with applicable data protection laws and include appropriate safeguards to protect your personal information.
12. Children's Privacy
VoiceSort is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.